Wednesday, 7 January 2015

How to Backup My Yahoo Mail Account: Is This Your Query Too?

Of course, taking backup of your desktop, smart-phones, or laptops might seem to be a hectic task to you! If data is saved on cloud, many of us generally feel that it is absolutely secure at the web Server and we don’t need to take any precautionary measure to protect it. But let me just clarify that it is not the truth.

Okay, if you using a web-based emailing service, where does entire email database gets stored? Obviously on web-server to which you don’t have access to and you cannot manage it accordingly. Also, you never know when does cyber-terrorists attacks your account, access data, or just delete it.

Don’t you think there is a strict need for backing up your mail accounts? If yes, then here are some tips-and-tricks to backup web based accounts like Yahoo!. Talking about Yahoo Mail, this service has around 128 million active users where billions of messages are exchanged. To backup Yahoo mails on desktop, the best option is to save the messages into three very flexible email storage file formats: PST, MBOX, or EML. 

How to Backup Yahoo Mail to Hard Drive?

TIP #1: Backup Mails to PST File

PST is the data file of MS Outlook. For moving emails of Yahoo into PST file, the option is you configure Outlook with Yahoo account. The process is simple but configuration should be done with absolute preciseness.

Microsoft Outlook gives platform to add IMAP or POP3 accounts and thus email from services like Yahoo, Gmail, Hotmail can be easily downloaded to PST file. The benefit of such type of configuration is backup that is regularly updated in the form of PST file and you can access emails even if there is no internet connectivity.

TIP #2: Save Yahoo Mails to EML

EML is one of the standard formats for saving emails. There are number of mail clients that save its emails as EML and also support import EML facility. To backup Yahoo Mail to PC, another better option is export messages into EML file format.

For this, the best option that can be adopted is configure Yahoo Mail account with Outlook Express (Windows XP), Windows Mail (Win Vista), or Windows Live Mail (Win 7). Again, downloading messages to a desktop mail client opens way to access data without network connection.

TIP #3: Export Mails to MBOX File

MBOX again is a widely adopted email storage standard. MBOX file stores multiple messages in plain text and for every mail folder in an email clients, an MBOX files created. The standard for saving messages is adopted by applications the run on Windows, Linux, or Mac Operating System.
For backing up mails into Yahoo, the option is to configure the account with Mozilla Thunderbird. Emails that are saved in MBOX file can be managed through Thunderbird and imported/exported through add-in named ImportExportTools. 

Drawback of TIP 1, 2, 3: A backup truly means saving crucial data and of course not all emails received or sent are important. Using Yahoo Mail configuration with desktop mail client scheme does not provide option for email filtering.

If configuration method is not the answer to your question “how to backup my Yahoo mail account”, then to export Yahoo messages to PST, MBOX, or EML file, you can take help of a third party solution. A tool named Yahoo Backup is available that gives facility to export mails into hard drive. These are some of the benefits that you will get on investment in this product:

Email Filters: You can define a date-range for downloading the messages. This will allow downloading and backing up only the required data.

Delete After Download: When emails are downloaded, you can instruct the software to delete the mails from Server through this options service.

Multiple Email Formats: Emails can be backed up into EML, PST, MSG, and MBOX file format. This gives high availability platform to the mails on desktop.

Folder Selection: Email folders can be included and excluded as required for backup into required file formats.

Note: If Yahoo mails are saved in these file formats, you don’t need to install a supportive email client to read messages. There is free MSG Viewer, MBOX Viewer, EML Viewer, and PST Viewer program that can be downloaded on Windows Operating System.  


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