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Friday, 13 November 2015

What To Do If Gmail Storage Quota Exceeded Error Strikes?

Google offers around 15 GB storage limits, which is spread across Google Drive, Google Photos and Gmail. In case your Google Account is through school or work, 30 GB will be provided. Google also offers more storage but it will cost you and hence many users prefer the 15 GB limit which comes without any cost. Most of these users will never realize that the storage limit is reaching its end and they will not be able to send or receive email further. As the email, usage for some users is very less and hence the storage limit will not exceed for them. However, for professional users, story can be different. Improper management and excessive usage of emailing can hit the 15 GB limit soon and can affect work progress as well. At this point, deletion can be a smart action but it will not solve your problem permanently.

What Exactly Happens When Gmail Storage Limit Is Reached?

Some users have concerns that whether the old emails are automatically deleted when this storage limit of 15 GB is reached. However, to their concern, Google does not do any of such things. It will just stop receiving any email further and will not let you send the emails from that specific ID. Since this 15 GB of storage is shared amongst all the services, Gmail account (emailing) will be affected because of over storage in the Drive and other services. Deletion from Google drive can help in this case. Previously 15 GB of storage sounded more than enough but now as other email services have offered terabytes of limits, and emailing has become more powerful this storage limit is reached soon. It is suggested to keep a check on the storage space used-up and left in order to maintain it. For this, you can follow the below mentioned steps;

  • Go to
  • In the bottom left, storage usage can be seen by hovering mouse over it.
  • A small window will pop-up showing complete details of your Google usage.
  • You can also visit to view the details.

Probable Reasons for Error Message

Sometimes despite of the availability of storage space, this error message is prompted. This means that if you get this “storage quota exceeded” message, it does not always mean that the storage limit has reached. First users have to check the storage limit and then decide what should be the next step. There are below mentioned probable reasons why this this message can be prompted and what does it means:
  1. The message can be prompted while forwarding email via or to another Gmail account, which has, its storage limit exceeded.
  2. In case, one of the filters is redirecting the email through full Gmail account.
  3. If you are using Google Apps account and for your domain, email account is full

How to Resolve This Storage Quota Error Issue?

  • Check you Gmail account if you have any forwarding going on through “Mail Settings” >> “Forwarding & POP/IMAP”. If you do and it is another account, check if that particular account has reached its quota.
  • Check under “Mail Settings” under >> “Filters” if any filter is set to send emails via some other account. If it is set so, check the storage quota limit.
  • Deletion can be another right action done on such erroneous Gmail account. You can log-in to the Gmail account and delete emails from Spam folder and Deleted Item (Trash) folder to delete them permanently. You can also delete emails, which are irrelevant, download attachments, and delete them (if unwanted). This can partially free some space from your Gmail account.
  • You can also delete some data from the Goggle Drive or Google Photos.
  • Configuration of Gmail account with desktop email client can be a suitable solution to maintain the storage limits.
  • One more solution for this situation can be a solution to export your Gmail data from Google's server. Such utilities are programmed to take backup of Gmail account emails, contacts, documents, and calendars and can free the storage from Gmail account.


Email storage limitation is applied to all the email applications and services. Moreover, users must keep checking the growing size of this storage in order to maintain the email data. Many email services provide Terabytes of storage and when compared to these email services, 15 GB seems to be very less. In order to increase/free this limited storage space, some extra efforts have to be taken by users. SysTools Gmail Data Backup utility tend to resolve this Gmail mail quota warning error by backing up email data to congruent file formats. Regular deletion of unwanted emails and heavy attachments can also be an effectual effort.

Thursday, 12 November 2015

How to View Google Takeout MBOX File

MBOX files, stands for Mailbox file formats that are used for storing a collection of email messages. All the messages that are stored in the file are concatenated and are stored in the form of plain text in a single file. The file also get created when you backup your Gmail through Google Takeout Service, it create MBOX File as a backup. In MBOX file The messages can be distinguished from each other by a line, which consists of “From” followed by a space. Moreover, each message is separated by a blank line. This file has been a popular format for storing email messages due to its plain text structure that can be easily processed by text processing tools.

This blog mainly reflects all the methods and ways by which a user can view Google Takeout MBOX files and in the email clients of which it is not the default file format.

MBOX File & Supported Email Clients

Email clients, which have MBOX file as their default file format, include Mozilla Thunderbird, SeaMonkey, PocoMail, Eudora, Google Takeout etc. At times, a user needs to import a MBOX file from a different email client to a new one. In this section, we will enlist methods by which a MBOX file can be imported in different email clients manually, so that you can view Google Takeout file.

Importing MBOX File in Apple Mail to View Google Takeout

  1. Copy the required MBOX file in your Mac machine.
  2. Open Apple Mail.
  3. Click on File option and select Import mailboxes option from the drop down menu.
  4. Select File in mbox format option and proceed by clicking on Continue.
  5. Browse the MBOX file that has to be imported.
  6. Click on Done.

Importing MBOX File In Entourage to View Gmail Takeout MBOX File

  1. Copy the required MBOX file in your Mac machine.
  2. Open Entourage.
  3. Drag and drop the MBOX file(s) in the Entourage Inbox (in the Entourage folder list) or in any other folder you want.
  4. You will see a small triangle at the left of the Inbox. Click on it and you will find the newly imported MBOX file.
Freeware To Import MBOX Files In Other Email Clients?
In the previous section, we saw how the MBOX files can be imported in some email clients which support MBOX file. However, there exist many other email clients as well, which do not support MBOX file and in which in which a user might want to import his MBOX file in order to view the data residing within the file. In such cases, manual methods do not prove to be of any help.

Therefore, in such cases third party MBOX viewers can be deployed in order to open MBOX files. There are many freeware available in the market. Some of them are:

SysTools MBOX Viewer
SysTools MBOX Viewer is a freeware that allows the users to open, view and organize Google Takeout MBOX file emails. This tool allows viewing all the embedded attachments along with their emails.

Windows MBOX Viewer
This is yet another utility that gives users access to their MBOX files of Google Takeout. Large size MBOX files such as Mozilla Thunderbird archives can also be viewed with this utility.

Wednesday, 11 November 2015

Yahoo Email Quota Exceeded! What To Do Next?

Storage limit is one of the important parameter based on which users opt for the emailing service. It is important to have large storage limit so that the limit does not run out after few years of usage. It completely depends on the type of account which to be configured with and usage. Yahoo Mail comes with exceptional features and is part of millions of users across the globe for emailing. Earlier it provided unlimited email storage space but for now, it has been restricted to 1 TB. This restriction has raised a concern where there are chances to have Yahoo Email quota exceeded. This blog discusses about apprehensions for such lack of email storage in Yahoo Mail account and important steps to be taken afterwards.

How to Know How Much Email Storage Space Is Left?

Before getting worried, it is better to know if your Yahoo Mail account is running out if email storage space. Let us first know the total space available for account. Yahoo Mail service was launched with provision of 4 MB space which was soon increased to 100 MB. Later on this space was again increased to 1 GB and soon it was completely free for Yahoo users. The free Yahoo accounts came with unlimited storage space, which was the foremost advantage of this email service. Finally as per the recent availability, the storage space is restricted again to 1 TB. For a personal account, this storage limit is more than enough. However, a professional account can have different story. Professional email account can have millions of emails and heavy attachments embedded with emails. Professional accounts also have important emails in it and no user will risk coming across such situation where the Yahoo email quota is exceeded and user is unable to access the account anymore.

So how to know the email storage space left for your account? You can follow the below mentioned steps to know the space available:

  • Log in into your Yahoo Mail email account.
  • Go to Settings icon available in the right-most corner.
  • Click on this icon and then select Settings from the explored options.
  • From the available options, choose Accounts to view the details.
  • In the left pane, you will be able to see the total space and used space.

Limits for Yahoo Mail Account Storage Size Is Approaching

If the size of the email storage is about to end soon, it is important to free up some space. For this, users can perform various strategies. Some of the workaround are mentioned below which can help in such situations where users have reached the email storage limits.

Method 1: Delete the Unwanted Emails

Not all emails residing in the email accounts are important. For unofficial emails, the unwanted emails can be deleted and the space for those emails can be freed. Users can select these unwanted messages and delete them permanently in order to free up the space for new message.

Method 2: Backing Up Yahoo Account

Backup of Yahoo Mail emails can instantly give you relief from issues with email storage limitation. Users can either manually copy down the emails to PDFs or Word files or can configure Yahoo accounts with desktop email clients in order to save the emails locally. However, Yahoo imposes restrictions for free-accounts in some regions, so this configuration is available for restricted users only.


Since there is limitation to email server storage space, it is important to always keep a check on growing size of emails. Yahoo account users for personal accounts will find 1 TB enough but users who are using it for professional purpose can end up reaching the limit soon. There are also some external utilities, which can help in the backing up process of emails like Yahoo email Backup software. This tool also has an optional functionality of “Delete after Download” which allows the deletion of emails after backing up the emails from Yahoo Mail account. In this way, users can choose appropriate steps and avoid getting Yahoo Email quota exceeded.