Friday, 17 June 2016

Save Hotmail Email as EML - Complete Manual


So here I come with another topic to discuss on backing up the emails of web-based email clients; This time, it is Hotmail. In this blog, we will be discussing how can you backup Hotmail emails to computer in EML file format.

I looked various blogs & forums for this issue and came across many users asking for ways to save Hotmail email as file. So I hand-picked few forum posts and derived a solution for those queries. Let’s see those queries first.

“I want to download all my Hotmail emails offline. I face frequent power cut issue in my locality. I need a backup that I can access even when the electricity is gone. ” 

“I need to export Hotmail to EML file on my local drive. I need to save my emails of the year 2014-15 and then I want those emails to be deleted after the backup is complete. Please suggest a method to do so. ”

PROPOSED SOLUTION TO SAVE HOTMAIL EMAIL AS EML IS:

Seeing the above two user issues; The first user wants to backup her emails of Hotmail while the second wants to save Hotmail email as EML.

So I would like to suggest that these two users should export their Hotmail emails to their local drive in EML file format as there are various advantages of taking backup as an EML file.

Why should we save Hotmail email as EML?

  • You will be able to access Hotmail emails offline too. 
  • As EML files are supported by most of the open source email clients, so you can access the emails using an open source client even when the internet connectivity is not available. (For Eg, Mozilla Thunderbird). 
  • EML files are portable hence you can access these files on another device too. (Provided you have the email client installed that supports EML files)

EXPLORE HOW TO SAVE HOTMAIL EMAILS TO HARD DRIVE AS EML FILES:

There are two ways through which you can save Hotmail email as EML, they are:
 1. Manual Method
 2. Automated Method

MANUAL METHOD

Hotmail doesn’t provide any direct method to save Hotmail emails as EML but we can follow the below steps:
1. Login to your Hotmail account on the web browser.
2. Open the email that is to be downloaded as EML file.
3. Select the option which is “View Message Source” (See below image)

















4. You will receive a source code page (as below photo), Press Ctrl+A and then Ctrl+C, to copy all the contents of the code.















5. Paste the content In a text file with the .eml extension. (Refer below picture)

















6. Then you can open the .eml file with any email client that supports this extension.

LIMITATIONS TO SAVE HOTMAIL EMAIL AS EML FILES MANUALLY ARE AS FOLLOWS:

  • This is a time-consuming task. 
  • This doesn’t let you perform a bulk download of the emails. 
  • As the second user mentioned that he wants to save all the emails for a particular time period, this is not possible if we follow manual approach.

AUTOMATED METHOD

We have discussed the shortcomings of the manual approach, so let’s talk about an alternative method to Save Hotmail Email as EML which is using a third party tool.

We should look forward to a tool that would:
  • Export Hotmail email to a hard drive. 
  • Save selective emails on the basis of the date range. 
  • Save Hotmail email as EML. 
  • Give an option to delete the emails after downloading them. 

 A third party tool with good customer review that assures the above-mentioned points is ‘SysTools Hotmail Backup’.

CONCLUSION

In this blog I have discussed why we should Save Hotmail email as EML, how to save Hotmail emails to computer as EML files manually and using automated method. We can conclude that using a trusted third party tool would prove to be beneficial for us.

In case you have any queries regarding this post, please comment below. Thanks.

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