Wednesday, 12 April 2017

Import Exchange to Gmail with Exchange Mailbox to Gmail Sync

Migrate MS Exchange to Gmail

Nowadays people around the globe have been switched to Gmail accounts in order to communicate in the organisation. Google provides lots of features like security, ease of access to all the emails and its attachments, etc. It makes everyone move to Gmail account. Mail server created by Microsoft is a calendering mail server which manages many mailboxes consisting of emails, contacts, calenders, etc together. In this article, we will discuss on how to migrate MS Exchange to Gmail.

There are various queries regarding this issue like someone asked “I want to transfer all emails from EDB mailbox to Gmail as I want to switch to Google account and export my mailbox as well as my friend’s mailboxes to Google sync.”

I have transferred some of emails from Exchange mailbox to Gmail migration but it takes much time to drag single email message. What should I do to transfer all emails within a couple of minutes?

Manual Techniques for Exchange Server to Gmail Migration

Follow some easy steps to transfer all the mail server Emails to Google account:
  • First login into your Gmail Account by entering your credentials. And then click on Settings from Gear button on the right top side as shown below.

  • Now click on POP/IMAP Forwarding tab, then select option Enable IMAP then click on Save Changes.

  • Now open MS Outlook and then click on File tab then click on Info and after that Account Settings.

  • A window will appear. Click on New then a window will appear to add a new Email account i.e your Google account to which emails from Exchange to Gmail is to be migrated.

  • Then click on Manual Configure Server Settings or Additional Server Types and click on Next and then click on Internet Email.

  • Enter all the credentials asked as shown and click on More Settings tab and then Next.

  • Now choose Outgoing Server and select the check-box of My Outgoing server(SMTP) requires authentication(SPA) and then click OK.

  • Select the Advance tab and fill the required details, then click on Next and again Next and at last Finish.

  • Create a new folder in the Inbox in it by right-clicking on it and move the emails which you want to transfer by selecting them.

  • After you transfer all the emails to the folder, drag that folder into Gmail’s email address account appearing in the Outlook which you have created in above steps.
  • Now you can see that all your selected emails have been migrated from Exchange to Gmail account successfully.

Limitations of manual methods

There is always some drawbacks in manual techniques. So some are discussed:
  • You need to have Outlook installed in your system because in this process you are migrating emails of Exchange to Gmail.
  • The process of migrating data can be very tedious and time-consuming.
  • You can migrate limited or selected emails to Gmail.
  • If your EDB or PST emails get corrupted then it becomes difficult to access your emails as corrupted data needs recovery and then only you can transfer it. You can manually repair your EDB files through Eseutil and Isinteg utilities that are inbuilt tools and it can recover your emails from minor corruption.

Expertise Solutions

For bulk transfer of emails or mailboxes from Exchange to Gmail and to recover damaged data from Server, manual methods won’t work. So at the time, you can use third-party solutions to migrate exchange mailbox to pst to get back and migrate all your valuable data to Google account. It can save your time and efforts to transfer all your data. If somehow, EDB file gets damaged due to many reasons like Power Failure, any maintenance going on the server and so on, you can recover your data by this tool without any data loss.


In the above informative article, we have discussed the need to export the Exchange EDB file to Gmail account, some easy steps to move the emails, limitations and other reliable automated solutions to migrate Microsoft Exchange to Gmail safely and without any data loss.


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