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Wednesday, 17 May 2017

Importing Gmail to Office 365 by an easy five-step procedure

Gmail to Office 365 Migration

Gmail is a web-based email application provided by Google which is free of cost. Office 365 is a collaboration suite by Microsoft which is a collection of software and services. There is a requirement of internet access to use these email applications. When it comes to Office 365, it is a collaboration suite which provides amazing features like Outlook on Web, archive emails, cloud hosted version of server platform and other Microsoft Office applications online. But there is still a requirement to move emails from Gmail to Office 365 having an easy interface because of storage capacity, multiple user accounts, security and other feature of Office 365 is providing.

Steps For Google Mail To Office 365 Migration

One can perform Gmail to O365 migration only if a user has a subscription plan and he needs to sign in as an Admin in Office 365.
Follow five-step procedure for Gmail to Office 365 migration using IMAP protocol. But first, create an application password to access the account.

  1. Creating Office 365 Mailbox: Before any migration process, it is necessary to create an account in Office 365 for the creation of mailboxes either by single or multiple users according to subscription plans.
  2. Creating Gmail Migration Files: Now create a list of migration files in an Excel spreadsheet. You must login to your Gmail account to access those files. Follow below steps:
    • Create a worksheet in MS Excel with attributes Email Address, Username and Password.
    • Enter the credential details of your Gmail account in the sheet which you want to migrate.

    • Now you have to save your file in CSV format. Make sure the rows and columns of the file are not empty.

  3. Verifying Communication between Office 365 and Gmail: For the Gmail to O365 migration process, there must be a connection between Google mail and Office 365. To create and verify the connection, a service by Office 365 called as Migration Endpoint is used. Follow below steps:
    • Login into Office 365 account with valid credentials.
    • Go to Admin and then click on Exchange on the left side of the window.

    • An EAC (Exchange Admin Center) page will appear. Click on Recipients menu. Then select Migration option.

    • Click on “...” icon and then click on Migration endpoints.

    • In window Migration Endpoint Wizard, click on IMAP. Then click on Next.

    • In IMAP server, enter keeping the rest as it is. Click on Next button.

    • Now mention the Migration endpoint name and leave the rest. Click on New button and endpoint is created.

  4. Migrating Gmail Account Mailbox: To transfer emails from Gmail to Office 365, follow below steps:
    • Open EAC page again and go to Recipients. Click on Migration and then on the + button. Select Migrate to Exchange Online.

    • A New Migration Batch window will appear. Select IMAP migration (supported by Exchange and other email systems). Click on Next button.

    • Select Allow Unknown column in CSV file and then click on Browse button.
    • Now browse your CSV file created in above steps. And then click on Open button.

    • Now your CSV file will get uploaded. Click on Next button.

    • Select the Migration endpoint in Select a Migration Endpoint Wizard created in Step 3. click on Next button. Then enter in IMAP Server keeping the rest as it is. Click on Next again.

    • Mention the batch name in New Migration Batch for configuration settings. Now click on Next button.

  5. Verifying Gmail Migration: Go to Exchange Admin Center and again go to Recipients then Migration. To verify the migration, check if the batch name is displayed on the dashboard. If Gmail to Office 365 migration process is completed, then all the Synced Names will be displayed on the status. And if not, then it will show Failed with an error status.


In above informative article, information regarding Gmail to Office 365 migration is shared. A manual five-step procedure is discussed for Google Apps to Office 365 migration. Perform above steps and transfer your emails from Gmail to O365 safely.

Wednesday, 3 May 2017

How to Save Gmail Messages Offline in Local Drive.

How to Save Gmail Messages Offline: A Quick Glance

Emails are one of the essential mediums used for the sharing of information. These emails consist of a lot of crucial information like bank statements, account & password information, business related reports, university grades, online shopping details, etc. Gmail is one such email client, which is famous throughout the whole world. In fact, many people use Gmail as the necessary email client for storing valuable personal as well as work emails. However, there is always a possibility that the data stored on the Internet or Gmail cloud could be deleted or become inaccessible. Therefore, to avoid such circumstances it is recommended to save Gmail messages on computer or offline by creating a backup. This ensures the safety and security of the data. Moreover, users can create Gmail messages offline backup on a regular basis. They can take backup in local system so that they can access emails in offline mode as well.

Manual Methods to Save Gmail Messages Locally

These are 2 reliable manual methods to save Google email messages offline:

Method 1: Backup Gmail Offline & Access In Thunderbird

Many free email applications are available to save Gmail messages such as Mozilla Thunderbird, Windows Live Mail, and Mac Mail. A user can backup their data by enabling the POP settings in their Google account with the help of these steps as mentioned below:
  1. Firstly, sign in to your Gmail account with valid credentials.
  2. Now, at the top of the page, click on Settings & open the tab of Forwarding and POP/IMAP there.
  3. Put a check mark in front of Enable POP for all mail.
  4. Then, click on the option of Save changes.
  5. Finally, open mail application that you have configured for the account of Gmail & check for the latest or new messages.

Now, you can use any other desktop-based email client for downloading Gmail as POP3. This will save Gmail messages locally in the email applications. Using this you can put the messages in email utility or replicate them to a folder on the local hard drive. There are some steps mentioned below to sync Gmail email messages in Thunderbird.
  1. Firstly, you need to open any email application that in order to sync & save Google email messages offline in your system.
  2. Now, put your Gmail credentials to login into your account.
  3. Then, Thunderbird will download all your Google e-mails.
  4. But this email client does not take the backup of emails that resides in Sent email list.

Method 2: Save Gmail Messages Offline Through Google Takeout

To save Google email messages offline, Google Takeout is another manual method. It can help in creating a backup on user’s local machine or hard drive.
  1. Firstly, login to your Google Account. Click on your profile picture then click on My Account.
  2. A dashboard for all the settings will appear.
  3. Click on Personal info & privacy and then tap on Control your content. You can see this option under the Personal info & privacy heading.

  4. Then, click on Create Archive, which is below the Download your data section.

  5. Choose each aspect of the Google account, which you wish to access & save offline. Everything is selected by default.
  6. You will see an arrow to the right of All mail. Once you click this option, it will permit you to select between downloading all or selecting definite emails.
  7. After this, click on Next

  8. Now, click the box, which is under the Archive size (max) heading. This will display a drop- down menu along with various options of sizes.
  9. Make sure ".zip" is chosen in File Type.
  10. Once you have clicked a download size, then anything bigger than chosen size will carry over to another file.
  11. Click on the box, which is beneath the Delivery method.
  12. You will receive a link to download a file in current Gmail address that will allow you to save Gmail messages offline. As soon as you click on the link, it will start downloading the file and provide three options to save the file:
    • Add to Drive
    • Add to Dropbox
    • Add to OneDrive
  13. In this step, you need to click on a Delivery Method.
  14. Now, click on Create archive and the process to take the backup will begin.

  15. Now a notification will come to download the backup file. Click on Manage Archives.

  16. After that, your archive file is ready to download. Then click on View in Drive option.

  17. Now you can download your takeout file from it by clicking on Download option.

  18. After that, you can access save Gmail messages offline zip file in your desired location of your system.

Apart from these two manual methods, users can opt for an easy way to restore the Gmail data so that you can access it in offline mode. One such solution is mentioned below.

Trouble Free Solution

An outstanding utility which is intended to backup Gmail data by archiving complete Gmail contents like emails, calendars, tasks, notes, etc. The tool is aimed to save Gmail messages offline securely and to create a Gmail backup for a single as well as multiple user accounts. It has a special feature called Delete After Download that frees server space. The Gmail File Archive tool is built in a way that it offers an option to resume even the paused backup process. It is compatible with Outlook, Apple Mail, Windows Live Mail and much more. It is indeed the ultimate software for reliable backup of Gmail files and folders in a hassle free way. The tool is far from complexities unlike manual methods.


After considering that how important role Gmail plays in storing the information and a need to save Gmail messages offline, we have discussed 2 easy manual methods to take backup Gmail locally. The third method is an automated solution and is the easiest and safest among the all.