Tuesday, 27 June 2017

Know How to Transfer Office 365 Mailbox to Another Account

After inception, Office 365 has become the foremost choice of many MS Exchange migration projects, Skype-for-Business migration projects as well as SharePoint migration projects. As per the estimates’ range, which is somewhat between twenty to fifty percent of all of the MS Exchange mailboxes, is presently running from MS Exchange Online in Office 365. For the purpose of moving any enterprise’s MS Exchange or Skype-for-Business service or SharePoint service to Office 365 tends to solve many problems, but it comes with some complications too. One of these problems is that, in Office 365, it is rather more difficult to get data out of service, or to re-configure data to some other tenant inside Office 365. Many enterprises need transfer Office 365 mailbox to another account. Migration reasons may be varied, but migrations require a good amount of planning as well as good knowledge of available and unavailable assistance from Microsoft.

Reasons to Migrate Mailboxes from One Tenant to Another

If one has to decide that whether his/her enterprise needs this sort of Office 365 Tenant to Tenant migration, then that is perhaps a very big hurdle. Many customers have had good as well as bad reasons for undertaking this migration. Let us see some popular reasons as well as some considerations that will help any user in deciding whether to transfer office 365 mailbox to another account is right for their enterprise:

Localization of Data: Several enterprises do have compliance-regulation, which they have to adhere to. When any firm is operational in more than one country, then compliance becomes difficult. For instance, Germany & Russia need the data used by employees belonging to their countries has to be kept there only. If any organization is having any office in Germany, then that firm would have to host users’ Office-365 service on servers within the country i.e. Germany. Presently, all of the Office 365’s tenants have been limited to one particular region (expect some firms, which have been involved in multi-regional tenants-testing). If any firm is observing any such data-localization rules, then they might be forced to maintain more than one Office-365’s tenants.

Divestiture: At times, businesses usually sell-off their divisions/groups. When any firm sells off any of their business units, then it becomes imperative to migrate mailboxes from one Office 365 tenant to another, for those people who will be involved in new Office 365’s tenant.

Acquisition: Acquisition is divestiture’s opposite-end. There are many factors needing consideration with acquisitions. If new data has been the part of bigger Office 365’s tenant that would continue to be in use by selling the firm, then Office 365 tenant to tenant migration might be needed. If the firm acquires another whole enterprise, then it might not be essential. One might be able of keeping users from acquisition operation with own different Office 365’s tenants. Though this poses its own set of some challenges, it can solve some issues as well.

The focus is mostly emailing while starting Office 365 tenant to tenant migration. But there exists a lot of other data too in Office 365’s tenant apart from email. Teams, Skype-for-Business, Yammer, SharePoint, Groups, One-Drive-for-Business, Delve, Azure AD along with some other applications can hold info crucial for the enterprise. To migrate mailboxes from one office 365 tenant to another is simple. SharePoint data as well as Skype-for-Business data is not tough to be migrated. Other data can have issues during migration. One can’t migrate some of that data. And there could be some data that one cannot migrate in its current form. For instance, one can migrate files saved in Groups, but cannot migrate the Groups.

Migrate Mailboxes from one Office 365 Tenant to Another

If any firm transfer Office 365 mailbox to another account due to data-localization needs, then they need to manage 2 different Office 365’s tenants for the same firm. As per the closely working with users together, it can give rise to some issues. It is important to note whether the firm needs unified GAL. Knowing about distribution lists, groups, as well as conference rooms is also important. Groups allow users outside of the tenant for accessing some features that have been provided by that particular feature of the tenant.

Let’s Sum up

Office 365 tenant to tenant migration could be intricate as well as annoying experience. It is thus recommended to look at other alternatives to migrate between two office 365 accounts before initiating it. Proper planning & goal defining is critical before going in for this migration. Ensuring that all parties fully understand about data & features they will be receiving is the must.

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