Thursday, 29 June 2017

How to Sync Gmail Contacts with Outlook 2016,2013,2010,2007,2003

3 Best Ways to Sync Gmail Contacts with Outlook 2016,2013,2010,2007,2003

Outlook is a desktop based email client and a personal information manager. It needs to be downloaded, installed and configured to be used. It uses protocols like IMAP and POP for communication purpose. And Gmail is a browser based web email service. It can be accessed from any computer with internet connection. Often business users have contacts on both company profile on Outlook and personal Gmail account. Need for accessing contacts from either profile can emerge at any point. Hence, in this post possible ways to Sync Gmail Contacts with Outlook 2016,2013,2010,2007, 2003 have been discussed.


How to Sync Google Contacts with Outlook?

There are many ways through which users can add their Gmail contacts with Outlook. Here are some of them mentioned below. Follow the procedure step by step so that you can transfer Gmail contacts with Outlook.

Solution #1 Migrate Gmail Contacts to Outlook by using configure

This is not a direct method. It involves creating an empty Outlook.com account. And then configuring both the Gmail and Outlook.com accounts in MS Outlook. Then moving the contacts from Gmail to MS Outlook. This process works for versions of Outlook 2003 and above. Follow the steps below to perform this action:

Step 1: Firstly, create a Microsoft account. It does not necessarily have to be an Outlook.com or Hotmail account. In the latest versions, Outlook.com is now hosted on Exchange server. Creating a Microsoft account will automatically create an Exchange server based account for the user.

Step 2: Now, configure this Microsoft account in MS Outlook desktop-based email client. Before this Outlook must be already installed on the system. Use the auto account setup to configure it.

Step 3: Next, configure the Gmail account on MS Outlook with the appropriate IMAP and SMTP settings. This will be the second account on Outlook. The email client will now have two accounts configured. Make sure that Gmail remains the default email account.

Step 4: Now, Go to File >> Account Setting. From there go to the Data File Tab and set the Microsoft account to be the default data file. This will save the Gmail contacts in Outlook contacts folder.

Solution #2 Import Google contacts to outlook using CSV file

This is another manual approach in trying to find ways that can sync Gmail contacts with Outlook 2016,2013,2010,2007,2003. This is also not a direct method but involves to export Gmail contacts file from Google account. Then, transfer Gmail contacts to outlook using CSV file client. Follow the steps below to start this process.

Step 1: Open Gmail from a web browser. And then, click Gmail>>Contacts from the top left corner.

Step 2: Next, go to More >> Export…

Step 3: Now, a pop-up box will appear. This will be an Export Contacts dialog box. From this point onwards follow steps below to carry out the export process.

  • Firstly, specify the contacts or the contact groups that need to be exported. In this select All Contacts to Import all contacts to a CSV file.
  • Then, click on the radio button where it mentions Outlook CSV Format.
  • Finally, click Export.
Step 4: Save this Excel ‘.csv’ file on a folder location on the user machine. Make sure not to open the file before importing CSV file to Microsoft Outlook.

Step 5: Here are the steps to import Google contacts to Outlook 2016 and below:

  • Firstly, go to File >> Open >> Import in Outlook 2010. File >> Import and Export in Outlook 2007 and File >> Open and Export >> Import/Export in Outlook 2013 and 2016
  • Now, an Import/Export Wizard will appear on the user desktop.
  • From this, click once on Import from another program or file
  • And then, click Next.
  • Now, from the list select Comma Separated Values (Windows).
  • Next, Browse to the location where the CSV file is saved.
  • Then, click Next.
  • Also, one can apply date based filter to import only limited contacts.
  • Next, select the Destination Folder to where the contacts will be imported. Click once on Contacts to select contacts folder in MS Outlook.
  • Finally, click Finish to start the import process.
  • Now, view all Gmail contacts under the contacts folder in Outlook.

Solution #3 Alternative Solution to Sync Gmail Contacts to Outlook

Often Users find the manual procedure very lengthy and tiresome. Many get stuck midway and look for work arounds to perform these time-consuming steps. Often users are found approaching alternative means so that they can Migrate Gmail contacts with Microsoft Outlook. Such alternative approaches include using a third-party tool like Gmail Backup Tool. It is an easy-to-use, professional solution to transfer Google contacts file to Outlook. It is an efficient and reliable that can be used by both a technical, as well as a non-technical person. Both business and home users can be proficient in this tool.
For more details about the tool, visit: https://www.systoolsgroup.com/gmail-backup.html

Wrapping It Up

There are times when employees need to access personal Gmail contacts from workplace Outlook account or vice-a-versa. Many search for simple ways to sync Gmail contacts with Outlook 2016,2013,2010,2007,2003. Often users face the difficulty of not being able to communicate as often as they like using contacts on both profiles. Many prefer the manual procedure which is highly technical and irrelevant considering the alternatives present in the market. One such better alternative is to use Gmail Backup Tool that makes CSV file & then import these files to Microsoft Outlook. It sync Gmail Contacts to Outlook efficiently and lets them communicate with contacts from both Google and Outlook accounts.


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